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Cconferences |
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"Event PRO" team will assist you
in managing every kind of meeting - discussions, workshops, seminars, symposiums,
summits, assemblies, local and domestic conferences, congresses and forums.
We will assign a project manager that will be committed to your meeting
management and achieving its objectives. As a meeting venue we offer a very
vast choice not only conference centers and hotels, but also special venues
such as museums, theatres, castles and palaces, boats, universities and
others. The offered venues would always obey four most important for our
customers criteria: it is always close to the highways, no longer than 1
hour drive from the big city and airport and neighboring area offers wide
choice of entertainment. We will consult you in choosing the best venue
that matches exactly your event. "Event PRO" will take care of
your partners and customers visit to the conference or congress in Latvia,
including all contacts, hotel booking, transfers, accompanying person programs,
pre - and post conference tours and other. |
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Planning and managing the meeting/conference in "Event PRO"
always include 3 phases:
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I. Formulation and implementation of the plans
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- establish the meeting format and dates
- meetings objectives formulating
- plan the approximate delegates numbers
- prepare preliminary operating budget
- financial management
- site inspection and the site selection
- hotel selection
- venue selection negotiations and contracts with facility
- program development
- speaker selection process
- printing publications and web page
- sponsorship
- exhibition venue finding
- exhibition marketing and management
- exponent documentation
- establish the promotional plan - including research and advertising
- promotional material design and print
- media liaison
- registration procedures establishing
- registration process, record, confirm
- registered participant report
- name badges
- abstract processing and handling
- abstract book print
- negotiate airline travel and car rentals
- arrange ground transport
- technical support arrangement, audio-visual needs
- catering
- staff services
- - long - and short - term staff for any kind of event.
- clerical services: receptionists, filling staff, typists, word
processor operators etc.
- exhibition staff
- announcers
- program directors
- escorts
- interpretation
English, French, German, Spanish, Latvian, Russian, Lithuanian, Estonian
and others Fields: science, such as politics, economics, medicine, art
industry and others
- conference simultaneous and sequential interpretation
- interpretation of business negotiations
- interpretation for sightseeing
- interpretation for accompaniment
- social event planning
- pre-post convention tours planning
- programs for accompanying persons
- souvenirs
- exhibition show layout
- hall administration
- shell scheme and special custom design
- stand building
- payment processing and approve
- security and supervision
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II The actual meeting |
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- instructions before the meeting
- work plan
- on-site registration staff supervision
- on-site management
- room locators
- secretariat
- distribution of meeting materials
- check set-up of meeting and function room
- special request handling
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III Post meeting period |
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- handling of comments
- gratuities distribution
- review and approve bills for payment
- financial reports
- meeting summery
- next meeting negotiations
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